Timesheets

How to Create Timesheets

Overview

Timesheets in the Shoreline Execution Platform allow you to collect and organize time entries for personnel work performed across work packages. Once created, timesheets can be submitted for approval to supervisors or managers.

Prerequisites

Before creating a timesheet, ensure you have:

• Permission to create work orders (create Workorder permission)
• Access to time entries (either your own or from personnel you manage)
• An active internet connection (required for submitting timesheets for approval)

Step-by-Step Guide

Step 1: Access the Timesheet Creation Interface

1. Navigate to the Timesheets section in the application
2. Click the button to create a new timesheet

Step 2: Name Your Timesheet

1. In the Name field, enter a descriptive name for your timesheet
   • This name will help you identify the timesheet later
   • Example: "Week 3 - January 2026" or "Maintenance Team - Site A"

Step 3: Filter and Find Time Entries

Use the filtering options to find relevant time entries to include:

Available Filters:

• Date Range: Select start and end dates to filter time entries within a specific period
• Work Packages: Choose specific work packages to include time entries from
• Personnel: Select which team members' time entries to include
  • If you have the appropriate permissions, you can select "All" users
  • Otherwise, you'll see only users you have permission to register time for

Step 4: Add Time Entries to Your Timesheet

From the "More Registered Time" section:

1. Review the filtered time entries displayed in the table
2. You can add time entries in two ways:
   • Individual entries: Click the add button next to each time entry
   • Bulk add: Select multiple checkboxes and use the bulk add function

Time Entry Information Displayed:

• Activity External ID
• Activity Category
• Associated Asset(s)
• Work Order
• Start Date & Time
• End Date & Time
• Duration (in hours and minutes)
• Personnel Name
• Registered By
• Work Package
• Internal Remarks

Step 5: Review Selected Time Entries

In the "Timesheet" section:

1. Review all time entries you've added
2. The system automatically calculates:
   • Total Time: Sum of all time entry durations
   • Personnel Count: Number of unique personnel included

Editing Time Entries (if needed):

• You can edit certain details of time entries before saving

Removing Time Entries:

• Click the remove button to remove individual entries
• Use bulk remove to delete multiple entries at once

Step 6: Add compensations to a timesheet

A timesheet has a Compensations table where you register per diems and other compensations as separate rows. Each row has a person, an option, a quantity and a period, and you can add as many rows as you need. The table appears on the timesheet and in the approval screen, and it is included in the signed timesheet.

Where to find it

Open a timesheet while it is editable. The Compensations table is shown with the timesheet, and again in the approval screen when the timesheet is sent for approval.

Add compensations

1. In the Compensations table, select Add row.
2. Choose the person. Only people who have registered time on this timesheet can be selected.
3. Choose the Option (the compensation field and option).
4. Enter the Quantity.
5. Set the Period. You can pick a single day or a from and to range.

Note: Only days on this timesheet can be picked for a single row. Use Bulk add to cover a period.

Add compensations for several people at once

1. Select Bulk add.
2. Choose the people, the option, the quantity and the period.
3. Confirm. One row is added per person for every day they have registered time in the period.

Fill in default options

Select Fill in defaults to add each person's configured default option (for example a per diem based on the work package country) where one is set.

After signing

The compensations table is part of the signed timesheet snapshot and is read-only after signing.

Note: This table replaces the earlier additional compensation step, where compensations were entered per person, position and work package at approval. Approval no longer writes compensations onto individual time entries.

Step 7: Save Your Timesheet

You have two options:

Option A: Save as Draft

1. Click the Save button
2. The timesheet will be saved with status DRAFT
3. You can edit it again later

Option B: Save and Send for Approval

1. Click the Send button
2. Select the users who should approve the timesheet
3. The system will:
   • Save the timesheet
   • Change its status to PENDING
   • Send notifications to the selected approvers

Note: You must be online to send a timesheet for approval. The Send button will be disabled when offline.

Timesheet States

Your timesheet will progress through these states: